Author Instructions

Author Guidelines

Text Formatting

To facilitate easy submission, several common steps should be avoided when submitting to the VSQ

·         All manuscripts should be submitted in Word (*.doc or *.docx format)

·         The text will be typed using a plain font (e.g., 12-point Times Roman)

·         If necessary, use italics for emphasis

·         Field functions will be avoided

  • Do not double space

·         No tab stops or other commands for indents should be used

  • Do not separate sections onto individual pages. Only place a blank line or two between sections
  • Do not indent paragraphs, just separate them by a blank line
  • DO NOT CAPITALIZE in an attempt to create emphasis
  • Avoid fancy fonts, sizes, special kerning or leading in the text
  • Avoid superscripts or subscripts, and include any such information within square brackets

·         To design tables, use the table function, and do not import spreadsheets

·         For equations, Equation Editor or MathType in word are recommended

·         Save your file in docx format (Word 2007 or higher) or doc format (older Word versions)

  • Do not attempt to make your document “photo-ready” or create any special formatting, pagination or page layout. All this will be reformatted for the Web and your special layouts will be discarded

·         Original articles should not exceed 4,000 words, including title, abstract, text, figure legends, and references. The combined total of illustrations and tables should not exceed 10 and the number of references should not exceed 40.

·         Case reports are limited to a total of 2000 words including title, abstract, text, figure legends, and references. Editorials are limited to 500 words including any references.

·         Letters to the Editor and Invited Reviews, are limited to 2000 words including references.

·         Exceptions to the word and figure limits will be made where the Editor-in-Chief deems it appropriate. The official language is English. Non-English manuscripts will be returned to the author.

Title Page

·         On the title page, indicate a brief and meaningful title for the article. The title will include the study design, i.e. Research Article or Review Article.

·         The second line on the title page must be included with full names, institutional addresses, country and email addresses for all authors. Corresponding author should also be highlighted in bold.

·         The following details of corresponding author should be clearly mentioned like Name, institutional address, country, email address and telephone number.


Is should be provided on the second page of the article. It must include not more than 150 - 250 words. The abstract should not contain any undefined abbreviations or unspecified references.


Please use no more than two levels of displayed headings.

Abbreviations should be defined at first use and then consistently used. If abbreviations are used in the text they should be defined in the text at first use, and a list of abbreviations can be provided, which should precede the competing interests and authors' contributions.

No footnotes or endnotes are allowed.


Acknowledgments of people, grants, funds, etc. should be placed at the end of the manuscript right before References.

Scientific style

It is compulsory to use internationally accepted signs and symbols for units (SI units).


References cited in the manuscript will be indicated in the reference list as they appear in the text. Reference list should only include works that have been published or accepted for publication. Personal communications and unpublished works should only be mentioned in the text. Self-citations must be avoided. Other published case reports that are relevant to the presented case should be included in the reference list. The entries in the list should be numbered consecutively.

Journal article - with more than 5 authors:

Bicer S, Sezer S, Cetindag F, Kesikminare M, Tombulca N, et al. (2007) Evaluation of acute intoxications in pediatric emergency clinic in 2005. Marmara Medical J 20:12-20.

Journal article - with 1 to 5 authors:

Ozdogan H, Davutoglu M, Bosnak M, Tutanc M, Haspolat K (2008) Pediatric poisonings in southeast of Turkey: epidemiological and clinical aspects.Hum ExpToxicol 27: 45-48.

Article within a journal supplement

Orengo CA, Bray JE, Hubbard T, LoConte L, Sillitoe I: Analysis and assessment of ab initio three-dimensional prediction, secondary structure, and contacts prediction. Proteins, 1999, 43(Suppl 3):149-170.

Published abstract

Zvaifler NJ, Burger JA, Marinova-Mutafchieva L, Taylor P, Maini RN. Mesenchymal cells, stromal derived factor-1 and rheumatoid arthritis [abstract]. Arthritis Rheum 1999; 42:s250.

Article in a conference proceedings

Jones X. Zeolites and synthetic mechanisms. In Proceedings of the First National Conference on Porous Sieves: 27-30 June 1996; Baltimore. Edited by Smith Y. Stoneham: Butterworth-Heinemann; 1996:16-27.

Kansky J, Bowling B. Clinical Ophtalmology - A Systematic Approach, 7th Edition. Philadelphia: Elsevier Saunders, 2011.

Book chapter, or article within a book Schnepf E. From prey via endosymbiont to plastids: comparative studies in dinoflagellates. In Lewin RA (Ed.) Origins of Plastids. Volume 2. 2nd edition. New York: Chapman and Hall; 1993:53-76.


·         All tables are to be numbered using Arabic numerals

·         Tables should always be cited in text in consecutive numerical order. 

·         Each table must be provided with a legend (title) explaining the table.

Electronic Figure Submission

·         Name your figure files with "Figure" and the figure number, e.g., Figure 1

·         Each figure must be provided with a legend (title) explaining the figure

·         Figure should always be cited in text in consecutive numerical order in parentheses (Figure 1).


If you include figures that have already been published elsewhere, you must obtain permission from the copyright owner(s) for online format. Please be aware that some publishers do not grant electronic rights for free. In such cases, material from other sources should be used.


Articles will not be peer-reviewed if a statement of patient consent is not present.
This section is compulsory. It should provide a statement to confirm that the patient has given their informed consent for the case report to be published. The editorial office may request copies of the consent documentation at any time. We recommend the following wording is used for the consent section: "Written informed consent was obtained from the patient for publication of this case report and accompanying images. A copy of the written consent is available for review by the Editor-in-Chief of this journal." Case reports without appropriate consent will be rejected prior to peer review.

Competing interests

Authors are required to complete a declaration of competing interests. All competing interests that are declared will be listed at the end of published articles. Where an author gives no competing interests, the listing will read 'The author(s) declare that they have no competing interests'.

Article Processing Charge (APC)

Publication of your submission is conditional upon receiving a completed Author Agreement and Copyright Transfer Statement, the exclusive rights to print and distribute the author(s) work in all media forms. A publication fee, via PayPal, is required before final publication.

If this paper is accepted for publication, you will be asked to pay an Article Publication Fee to cover publications costs.

If you would like your manuscript to be published in VSQ, but you cannot manage to pay the Article Processing Charge (APC) then the corresponding author should apply to the journal for waiver, after acceptance of the article. Requests will be considered and priority for partial and full waivers will be given to authors who reside in the countries with Low-income economies or Lower-middle-income economies as described by the World Bank.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. The submission file is in Open Office and Microsoft Word document file format.
  3. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  4. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  5. If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed
  6. All tables will be uploaded as separate Microsoft Word or RTF files
  7. All figures are in JPEG or TIFF file format and will be uploaded as separate, supplementary files
  8. Kindly check whether all the sub topics are included in the article

a)      Title

b)      Authors (listed as First, Middle, Last Name) by order of contribution to the paper

c)      Institutions (listed in order of priority)

d)     Corresponding Author details

e)      Abstract (with Background, Methods, Results, and Conclusion sections)

f)       Introduction

g)      Materials and Methods

h)      Results

i)        Discussion

j)        References (in alphabetical order of authors last names)

k)      Figures and Figure Legends

l)        Tables and Table Legends

m)    Abbreviations

n)      Phone, and email address of corresponding author

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